15 Best To Do List Manager to Organize Your Work and Life


In today’s world, freelancers face many problems while freelancing and working on a project. Very easily a project gets behind the schedule and crosses the deadlines frequently due to lack of time management and lack of organized workflow. Soon projects gets overdue and after sometime you feel overwhelmed by due tasks and work.

Here I have compiled some best to do list management tools to organize your task to make you more productive and proactive.



HiTask is an online task manager, to do list, time management, and projects management software that helps individuals and businesses effectively organize their projects and tasks. With a simple to use interface, users can begin scheduling, assigning, and creating tasks and projects within minutes. Its reminder system will send you reminders in your mailbox so that you won’t forget any task in future and all this absolutely free.



Highrise does nearly everything a personal secretary might do except go out for coffee and pick up our dry cleaning. It’s simple and powerful interface allows user to work efficiently and effectively. It will send you reminders according to your preference so that you never forget your important task

Ta-da Lists


Ta-da List is the web’s easiest to-do list tool. Make lists for yourself or share them with others. It’s clean and simple interface provides only those features that you really need. You can create multiple lists and add, edit, re-order, and remove tasks from each list.



The best thing about Todoist is its appealing user interface. It is simple, fast and reliable to do list manager loaded with many cool features like grouping tasks, email reminders, color coding, etc., and all this available for free. It doesn’t have anything which may consume your much time, just add any task and decide due dates by simple words like “today”, “Friday” etc. Get reminded about important task via email or mobile text message, but this feature is available in premium version only just at $5 per month. It also offers free account with many features so that you can try it out.



This tool is basically a calendar that remembers all the tasks that were added by you. You can easily remember your tasks just by adding task details on calendar. Simply click on any date to add task and it remembers it, but what if you forgot to login next day? 30boxes differs here that is it sends a reminder to you on your email so that you can easily remember what you planned yesterday. Just add a task and enable reminder by going to settings and no need to check again and again same page to remember your task.



Designed with a clean and efficient user-interface, Thymer drastically simplifies project management with a sleek one page layout that’s centered around quickly adding smart tasks. Add a task in seconds using the smart input bar. There are no complicated forms to fill out. Thymer stays out of the way. Manage your tasks, deadlines, and responsibilities on a single page. Create a simple schedule so you know exactly what you’re going to do.



Pagico is an effective task planner and personal information manager that manage your tasks, schedules and projects very efficiently. In just a few seconds, you can arrange your day by defining which tasks are Must-Do and which are not. And you can achieve this by simply dragging your tasks around.



Checkvist is a powerful, online to do list manager, just create a list and enter the task details and you are ready to go. Set due dates, add notes to remember each small detail which you want to remember. It offers you customized hot-keys and shortcuts to increase your speed and efficiency.



Gqueues is a new online to do list manager that is simple and easy to use. It has collaboration with google and due to this it has many features of google like google calendar, gadget for igoogle and calendar. You can categorize your task in various categories to access your task quickly. The best thing about gqueues is that you need not to register to use it, just login with your existing Gmail account and you are ready to use it. It is available for free and if you want more features, then you can buy it at just $25/year.



TeuxDeux is a simple and power online to-do app. If you like making to-do lists, you will love TeuxDeux. Its clean interface is amazing and it is as simple as keeping notes on paper. Just click to add task and when it gets completed then click again to mark it done. Its drag and drop feature makes it faster than other tools.



Nirvana is task management software that’s 100% web-based. It is fast, easy, reliable and available from anywhere. If you forgot where you put something, then Nirvana’s global search will find it. Search across projects, tasks, notes and tags—you can even re-file tasks directly from the search result list. Tag tasks with contexts (location, priority, and resources, time) so you can quickly drill down to the exact action item you should be focused on right now. You will be amazed at how lightning fast Nirvana does this.



bTodo is an easy to use GTD software for managing your todo list. It’s simple, easy and fast so that you can spend your maximum time on your work rather than bTodo. Its clean user interface is simple and powerful enough to let you work faster.



ToDo Brew is an awesome, totally free daily to do list web app that you can access from anywhere in the world with your smartphone or computer.

Remember The Milk


Remember the milk is a powerful online to do list manager equipped with a lot of cool features that makes it amazing. It allows you to organize your tasks into tabs and tags to do your work smooth and fast. Add time specific tasks with automatic reminders and repeat intervals, and even has collaborative features. Remember the Milk is free to use, but Pro accounts are available with advanced features for $25 per year.



5pm is an intuitive web based task management and personal task assistant tool. 5pm is all in one solution which offers time tracking, task management, sharing notes and files so that user need not to go anywhere to manage his task and projects.

These are few task management tools which also act as personal assistant which reminds you about your tasks, events, schedules, meetings, etc. Each tool is effective and has some unique features to organize your task and schedules effectively. Some tools are as simple as listing on paper and some have extensive features like time tracking, file sharing, and project management to manage your all projects at one place. However, effective time tracking needs specialized tools for that and I have listed the 10 best time tracking tools in my previous blog posts so have a look!

  1. August 01, 2011 by Andy Reply

    If you really like, check the app for the iPhone/iPad.

  2. August 02, 2011 by Shashi Velur Reply

    I would like to suggest our iOS universal App, LifeTopix – the most complete life organization app. (

    It is designed from the ground up as a productivity app. It strikes the perfect balance between simplicity and power. Whether you want to do something as basic as set a reminder to take out the trash or something as involved as plan a wedding, LifeTopix saves you time and enables you to achieve better results with less effort. Easily access your online documents, bookmarks, and services. Be more productive, get organized, take control of your life information with LifeTopix. Get things done faster and better, and have more information at your fingertips. LifeTopix: amongst the best productivity apps for iPad and iPhone.

    • August 02, 2011 by Narendra Keshkar Reply

      Thanks Shashi Velur for letting me know about LifeTopix. I have checked it and its amazing tool but I have one question that is why they haven’t offered any desktop version for PC?

  3. August 04, 2011 by Adi Mishra Reply

    This is a great article. We took the approach of making the LifeTopix app a COMPLETE life organization app, where many aspects of your life are connected together. That way you do not need the clutter of a dozen or more separate apps that are disconnected from one another in order to manage a calendar, to-dos, tasks, projects, trips, shopping, events, education, health, finances, assets, notes, files, bookmarks, people, services… you get the point! We think it is definitely worth taking a look at for a list such as this:
    Best regards,

    • August 04, 2011 by Narendra Keshkar Reply

      Thanks Adi for letting me know about lightarrow. I have a question that is this tool available for windows for pc version of right now it just has ipad and iphone version available? I couldn’t figure out this point that’s why this isn’t in this list.

      • August 05, 2011 by Adi Mishra

        Thanks so much for following up!
        You are correct, currently LifeTopix runs on the iPad, iPhone and iPod touch. Later this month, we are releasing a client app for the Mac for easier data access.
        Best regards,

  4. August 05, 2011 by Narendra Keshkar Reply

    I would love to see its windows app for pc users Adi. Do you have any plan to launch a window version for pc users in near future?

    • August 05, 2011 by Adi Mishra Reply

      We do plan to support it. The Mac client we are building for accessing LifeTopix uses Bonjour, which is also available for Windows. Once we release the Mac version and get some user feedback, we intend to provide a similar client for Windows as well. We don;t have a specific time-frame for it yet. Once we do, we’ll share it on our roadmap: which we share openly.
      We are truly excited about what we are building and what our vision for it – bringing a truly powerful, business-class offering (beyond most of the existing apps) to the devices at an amazingly low price. Some of our competitors charge $40 on the iPad, $20 on the iPhone, and require separate purchases for each device type. We sell ours for $5 as an universal app that the user can use on all their devices with a single purchase.
      Really appreciate your questions and interest!
      Best regards,

  5. September 16, 2011 by Dan Reply

    If you’d like a tool for managing your time and projects, you can use this web-application inspired by David Allen’s GTD:

    You can use it to manage and prioritize your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
    Syncs with Evernote and Google Calendar, and also comes with mobile version, and Android and iPhone apps.

  6. February 25, 2012 by cedric Reply

    During your meetings you agree and capture actions, assignments and due dates. It is essential all members take responsibility for work done outside of the team meeting.

    Upon requests and with input of senior and executive managers we developed: makes the dull work of continuous automatic follow up, reporting, reminding etc so much simpler. It creates an easy to use, real time overview in one single joined-up place and is proactively keeping track of progress and reports back to the team!

    This is what you want to accomplish things together!

  7. May 30, 2012 by Robert Miles Reply

    Thanks for the article, I’ve never heard about some of these To Do List tools. As project manager I am using another one is called Comindware. It’s first time i’m using only one task management software for long time, so I’m very very pleased with it.

    • May 30, 2012 by Narendra Keshkar Reply

      Welcome Robert, I’m checking Comindware and it seems interesting app. Does they also offer free account for it?

  8. May 31, 2012 by Robert Miles Reply

    Yes, their task management software is free. You should try. Good luck :)

  9. June 04, 2012 by Paul Reply

    Hi !

    In business app, I’d like to recommend a great one which integrated an interesting concept; saving time from your notes. This app, Beesy, generates automatically a ToDo list from a smart note taking. Also, the advantage is you can esasily send your minutes by email. I love testing new business/ productivity apps such as Evernote, Penutilmate, Omnifocus, Awesome but it’s the first time I see an app so well done. I recommend Beesy for people which often have meetings ;)
    Great post :)


  10. July 10, 2012 by Ryan Reply

    Another one you may like is

    The aim is to be very simple yet still powerful. Has some nice features such as template lists and the ability to put things off till tomorrow as well as a pop out remote that is funky if you have a widescreen monitor.

  11. July 26, 2012 by AronRay Reply

    I like ToDoist, is also really like the system to teamwox with its free version of SaaS on an unlimited number of users. Read more here

  12. August 24, 2012 by Adi Mishra Reply

    LifeTopix just came out with release 5 with a brand new interface:
    It even allows you to launch 3rd party apps!

  13. September 19, 2012 by Naved Ali Reply

    I am looking for an online and/or desktop version tasks management application/tool for my team of 4 people. I am looking for a free application or with a small yearly fee. I want to assign tasks to team members and the tool should notify me when the task is completed by individual members. The application should notify the members when a task is assigned and remind them from time ot time.

    I am looking for suggestions.

    • September 21, 2012 by Narendra Keshkar Reply

      Hi Naved, you can check this article. I recommend Podio, Asana & Freedcamp. These apps would solve your purpose.

      • September 22, 2012 by Naved Ali

        Thanks for the suggestions. I had tried few sites but getting a hang of how they work was difficult.
        I found quite useful and very user friendly. Gives you a quick glance of tasks/projects assigned. Very easy to add members and any activity within a project is emailed to members assigned to that project. I adapted to the site within minutes.

  14. March 21, 2013 by Anna Reply

    I recommend you a fast developing application called KanbanTool I chose it for its ease of use and the variety of features. It helps me to manage my work and to collaborate with my coworkers.

  15. April 24, 2013 by Ben Kaufmann Reply

    Please take a look at Team Task Manager for group task management. It is designed for assigning and tracking projects and tasks within groups, collaborative document sharing, and more.

  16. May 09, 2013 by Jessie Reply

    Check out this app: It’s still in its very early stages, but it has actual task dependencies (not just next or later categories, like some of the apps I’ve used before). It’s also completely free

  17. May 24, 2013 by WILL Reply

    Don’t Waste Time with “HiTask”, their Customer Support SUCKS,

    wouldn’t even answer your Question for 2 Days, even if you are PAID-Customer!!

    And, amazingly, all their Answers are Pretty Short and or

    Defensive!! Don’t waste time with HiTask~ T.T!!!!

  18. July 03, 2013 by Kapil Reply

    I use its good for some kind of people, give it a try. If you use chrome, it has an extension for it at

  19. August 27, 2013 by Bruce Marjoribanks Reply

    Take a look at You can organise tasks by dependencies and view progress visually on a dashboard.

  20. October 23, 2013 by Vincent Mathieu Reply

    >Proofhub should be on this list. Otherwise you did a great job digging up these goldmines. I’ve already added a few to my favourites to try out as needed. Thanks!

  21. March 15, 2014 by Jimmy Reply

    Thanks for the list, very very helpful. I’m surprised proofhub ( wasn’t included in here for the project management category….

Leave a Comment!

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>